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Facilities Coordinator

Our client is seeking to appoint an experienced Facilities Co-Ordinator to oversee the smooth running of the office! This role is incredibly varied, managing anything from Health and Safety to Fleet Management!

You will have experience in a similar role with a very organised, thorough approach. 

  • Cotgrave, Driving License essential 
  • £25,000 - £28,000 Per Annum 
  • Full time, Permanent, 8.00am - 4.00pm
  • Hybrid working!

 

Responsibilities:

  • To manage and co-ordinate the maintenance and servicing of the office’s soft and hard services, including goods lift, CCTV System, Fire and Intruder Alarms, Hvac, utilities and grounds maintenance
  • Keep informed, support and maintain a fully connected relationship with the Operations Manager
  • Travel bookings for all employees, this includes hotels, ferry, flights, car hire and parking
  • Keep the office and grounds to a high standard and arrange repairs when necessary
  • Responsible for ordering company vehicles
  • Be the liaison between employees and car insurance company to ensure adequate cover is in place
  • To assist in the administration element of any breakdowns and servicing of company vehicles
  • Prepare Risk Assessments and Method Statements for our machine installations / breakdowns / servicing
  • Prepare Risk Assessments and Method Statements for tasks carried out by the cleaner
  • COSHH Assessments of any chemicals we have on site
  • Manage the Health and Safety functions of the office facilities
  • Keep Health and Safety policies and documentation up to date
  • Monitor the completion of Health and Safety courses by employees
  • Completion of customer Health and Safety questionnaires and documentation requests
  • Provide assistance to the Company Administrator during holidays / absence with IT Support
  • Provide assistance to the Business Supply Manager during holidays / absence with general purchasing requirements


Skills:

  • Strong administration and organisational skills
  • Attention to detail
  • Able to use own initiative
  • Calm and able to work under pressure
  • Ability to build effective relationships within the team and across the wider business
  • Self-discipline / time management
  • Enthusiasm and persistence
  • High level of competency in use of Microsoft Excel, Word and Outlook


Benefits:

  • Company Bonus Scheme, Company Pension Scheme and 25 days paid holiday (Some taken during Christmas closure)

Service Planning Administrator

Our client is seeking an organised, thorough individual with a friendly and professional telephone manner and sound written communication and grammar!

This role is at the heart of the organisation in ensuring service visits are planned, ensuring customers needs and expectations are met and checking contracts/welcoming new companies on-board!

You will work with several teams across the business and be competent on Excel and communicating with engineers as well as providing quotations and processing service job reports!

  • £25,000 - £28,000 per annum
  • Full time, permanent
  • Mon - Fri, 9.00am - 5.00pm
  • Hybrid working - 3 days office, 2 days home-based
  • NG12

Responsibilities:

  • Work cohesively and supportively as part of the Service, Engineering and Spare Parts Teams
  • Keep informed and maintain a fully connected relationship with the Operations Manager
  • Plan service visits for engineers, ensuring our customer’s needs are met and taking into consideration engineering capacity and other pre-planned engineering work
  • Check new Service Contracts before they are sent to customers and advise customer Account Manager of any changes before contracts are renewed
  • Plan which SSP (Service Spares Packs) are needed for service visits, working closely with the Warehouse Co-Ordinator
  • Process and invoice service job reports
  • Quote customers for follow-up parts after engineering visits and proactively chase
  • Plan regular services on hire machines
  • Compile quotations for critical spare parts for new machines
  • Prioritise a busy workload and find next day jobs for engineers
  • Provide telephone and administrative support to engineers


Skills required:

  • Strong planning and administration skills
  • Methodical and organised
  • Excellent attention to detail
  • Able to use own initiative
  • Calm and able to work under pressure
  • Ability to explain matters in a clear and easily understood style
  • Confident when dealing with customers at all levels in business
  • Ability to build effective relationships within the team and across the wider busines
  • Self-discipline / time management
  • Enthusiasm and persistence
  • High level of competency in use of Microsoft Excel, Word and Outlook
  • You will have a friendly and professional telephone manner and sound written communication and grammar.
  • You will complete any reports and analysis as and when requested.

Sales Administrator

Our client is seeking to appoint an experienced Sales Administrator to work as part of a small and established team in a thriving environment! You will have high attention to detail with fantastic communication skills! This is a varied, exciting role with a company that truly values it's staff!

Location: Cotgrave, Driving License ESSENTIAL

Salary: £23,000 - £25,000 per annum

Full time, Mon - Fri - 8.00am - 4.30pm

Responsibilities:

  • Creating, processing and invoicing spare parts orders for their distribution partners in Europe
  • Communicating with distributors on the status of orders and placing back orders as necessary
  • Managing the monthly returns of spare parts to the manufacturing site in Germany
  • Raising Purchase returns and requesting credits
  • Creating and providing recommended spare parts lists, following sales
  • Working closely with the Parts Manager on the rationalisations of spare parts stock and SSP Boxes

Skills/Experience:

  • You must have a pleasant, friendly and helpful attitude at all times and be able to contribute positively to the team environment by establishing and maintaining strong, inter-departmental relationships
  • You should have the ability to be sensitive to customers' needs and to inspire confidence in all those you interact with
  • Candidates would ideally have experience working with Office products (Word, Excel, Outlook etc.) and must have good attention to detail across all tasks
  • Attention to detail
  • Team Player
  • Self-disciplined
  • Confident and courteous communicator
  • Experience using Word, Excel and Outlook

Benefits:

  • Company Bonus scheme (after successful probation)
  • Pension scheme
  • 25 days paid holiday (some taken during Christmas closure)

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