HR Office Manager (Part Time)

£25k - £28k Pro Rata

Our client, a Nottingham City Centre law firm, are looking for a Human Resources Office Manager to join their established team of 38.

Working hours: MON - FRI Preferably 9am - 1pm (this is negotiable - there is also scope for this to be 16 hours instead of 20)

Duties include:

  • Human Resources
  • Line-management and supervision of 4 administration staff, inc. appraisals
  • keeping up to date with employment law issues, updating policies & procedures
  • Interviewing for staff posts and induction of all new staff
  • Meeting with staff on work/personal issues
  • Attendance & absence management, co-ordinating and advising on grievances/staff issues
  • Coaching and mentoring line managers in regards to dealing with staff issues
  • Overseeing correct payment of premiums for pension & medical arrangements (with accounts dept)
  • Annual issue of P11D forms & letters to all staff
  • Attending seminars & Nottingham Law Society practice managers meetings
  • Booking CPD courses for fee-earners & maintaining training records
  • Training on office policies e.g. ensuring money laundering training carried out by ML Officer
  • Co-ordination of leave requests and entry onto, and monitoring of, holiday database
  • Entry of sick forms onto, and monitoring of, sickness database
  • IT
  • Contact and actions with Intalect (co-ordinating actions with the office IT Administrator)
  • Managing software and equipment updates
  • General Administration
  • Upkeep of Business Continuity Plan, incorporating IT Disaster Plan
  • Keeping up to date with Copyright Licensing & Data Protection responsibilities
  • Office policy and procedure writing, issue & update
  • Adhoc projects & administrative support for the Directors
  • Purchase of office equipment, supplies and H&S and maintenance peripherals
  • Production and upkeep of client complaints file
  • Arranging advertising & editorials when necessary
  • Organisation and co-ordination of temp/holiday cover
  • Health & Safety
  • Quarterly H&S meetings, issuing minutes for Directors meetings
  • Working to Annual H&S Schedule on weekly, monthly etc. basis
  • Manual handling, VDU & workstation assessments
  • Ensuring up to date training of first-aiders and fire marshals (off-site)
  • Working with lift company regarding on-going safety & maintenance issues
  • Updating H&S Policy, re-issuing when changes made, re-issuing on annual basis
  • Keep up to date with H&S legislation making changes & updates where necessary
  • Revisiting annual risk assessments and forwarding to relevant staff for completion
  • Ensuring the firm is adhering to DDA (Disability Discrimination Act) requirements
  • Updating fire risk assessment for each site (live document)
  • Circulation and marking of fire questionnaires bi-annually for training
  • Conducting 6-monthly fire drills for VS
  • Building Maintenance
  • Co-ordinating repairs and renewals-property maintenance for both sites - utilities, alarms, fire, decorating & cleaning

The successful candidate will have good knowledge of ACAS processes, knowledge of GTDRand CIPD Level 5 (CIPD isn't essential if you have HR experience)