PA - 9 Month Maternity Cover

AJ438647
£30000 - £33000

Personal Assistant to the Executive Team

Fixed Term Contract - 9 Month's Maternity Cover

Monday - Friday, 37.5 hours per week

Flexible Hours Between 8.00am - 5.30pm

Salary £30,000 - £33,000 Per Annum D.O.E

Must live within commutable distance of Nottingham City Centre office, 2-3 days a week in the office

*Equipment will be provided*

Our client is looking for an experienced personal assistance to support the executive team. The duties are varied; from organising meetings and minute taking, to producing complex documentation and drafting correspondence.

Responsibilities:

  • Diary management; arranging travel, scheduling recurring routine meetings, planning and preparation of events
  • Booking transport and accommodation including international travel
  • Coordinating the board pack on a monthly basis; collating team updates, refreshing slides and distributing to EMT and the board
  • Providing support during meetings - i.e., room booking and arranging refreshments
  • Producing agendas and taking minutes in meetings, as well as completing any necessary follow up actions
  • Preparing expense claims
  • Managing the team’s correspondence via post and e-mail
  • Managing internal communications channels such as Slack to update with regular comms such as the monthly people updates, as well as coordinating regular video updates on developments from across the business
  • Coordinating the comms calendar for each business function, ensuring the relevant team members are kept updated
  • Assisting with ad-hoc administration tasks for EMT as required such as approval processes
  • Preparation of documentation for other meetings as/when required

Experience/Skills/Attributes:

  • Experience in delivering excellent customer service
  • Excellent interpersonal skills
  • Reliability and discretion
  • Previous experience of being a Personal Assistant
  • Ability to prioritise
  • Strong organisational skills
  • Ability to communicate effectively - both verbally and written
  • Excellent attention to detail
  • Ability to meet deadlines
  • Ability to work on own initiative
  • Confidence in using Microsoft Office software

Please only apply for this position if you can evidence, on your CV, the essential elements of the post.

Should this not be the case, you will only receive an automatically generated email response to your application with no further communication.