Imports Administrator

£23000 - £25000

Imports Administrator

NG11, Nottingham

Full time, Core Hours 9.30am - 4.00pm Monday - Thursday, 9.00am - 3.00pm on a Friday

Must be able to work until 5.00pm one day a week and one Friday until 4.30pm. Approx 1 in 6

£23,000 - £25,000 per annum, D.O.E



  • Purchase Order management and classification of goods
  • Liaising with Forwarders regarding Shipment Bookings, Arrivals and Costs. Checking invoices for accuracy
  • Collecting documents from suppliers for importing of goods, checking and recording of Information
  • Ensuring all documentation is present and correct for clearance including extra documents such as Phytosanitary Certificates
  • Using CHIEF, ISF, SDI and FSD declarations - checking responses and recording information
  • Claiming and clearing the consignments via Destin8, CNS, CHIEF and CDS systems via e-customs
  • Consulting with Suppliers regarding updates of Purchase Orders and attending to their queries
  • Working alongside the Accounts Department for Foreign Cashflow Forecasts and Weekly payment schedules
  • Maintain/update internal records of all shipments, tracking expected delivery dates, liaising with Goods-In Dept
  • Assist Shipping Manager to define and maintain the AEO/CFSP Authorisations and the HMRC Audits that follow
  • Assist in the Postponed VAT management for HMRC and Accounts Department
  • Organising a Forwarder and Issuing clearance instructions for EU consignments when required prior to Goods arrival, track consignment and check clearance from E2 and Entry Acceptance, record information for HMRC
  • Maintaining the Product Library and Article information documentation
  • Contract negotiations for Freight with potential Forwarders
  • Manage the recording of the Company’s Deferment to ensure the limit is sufficient and handling statements
  • Re-claiming overpaid duty or declaring underpaid duty and vat
  • Attending to Marine Insurance Claims - liaising with Forwarders/Suppliers/Shipping Lines/Insurance Companies
  • Raising/Claiming of Debit Notes


  • Minimum 1-2 years’ experience within Imports/Supply Chain/Administration
  • Have strong IT skills - Word/Excel
  • Experience of Destin8, CNS, e-customs CHIEF and or CDS
  • Excellent communication skills both verbal and written
  • Ability to manage a busy workload with targeted deadlines
  • Strong organisational skills and attention to detail
  • Good Team Player

Please only apply for this position if you can evidence, on your CV, the essential elements of the post.

Should this not be the case, you will only receive an automatically generated email response to your application with no further communication.