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Facilities Coordinator

Our client is seeking to appoint an experienced Facilities Co-Ordinator to oversee the smooth running of the office! This role is incredibly varied, managing anything from Health and Safety to Fleet Management!

You will have experience in a similar role with a very organised, thorough approach. 

  • Cotgrave, Driving License essential 
  • £25,000 - £28,000 Per Annum 
  • Full time, Permanent, 8.00am - 4.00pm
  • Hybrid working!

 

Responsibilities:

  • To manage and co-ordinate the maintenance and servicing of the office’s soft and hard services, including goods lift, CCTV System, Fire and Intruder Alarms, Hvac, utilities and grounds maintenance
  • Keep informed, support and maintain a fully connected relationship with the Operations Manager
  • Travel bookings for all employees, this includes hotels, ferry, flights, car hire and parking
  • Keep the office and grounds to a high standard and arrange repairs when necessary
  • Responsible for ordering company vehicles
  • Be the liaison between employees and car insurance company to ensure adequate cover is in place
  • To assist in the administration element of any breakdowns and servicing of company vehicles
  • Prepare Risk Assessments and Method Statements for our machine installations / breakdowns / servicing
  • Prepare Risk Assessments and Method Statements for tasks carried out by the cleaner
  • COSHH Assessments of any chemicals we have on site
  • Manage the Health and Safety functions of the office facilities
  • Keep Health and Safety policies and documentation up to date
  • Monitor the completion of Health and Safety courses by employees
  • Completion of customer Health and Safety questionnaires and documentation requests
  • Provide assistance to the Company Administrator during holidays / absence with IT Support
  • Provide assistance to the Business Supply Manager during holidays / absence with general purchasing requirements


Skills:

  • Strong administration and organisational skills
  • Attention to detail
  • Able to use own initiative
  • Calm and able to work under pressure
  • Ability to build effective relationships within the team and across the wider business
  • Self-discipline / time management
  • Enthusiasm and persistence
  • High level of competency in use of Microsoft Excel, Word and Outlook


Benefits:

  • Company Bonus Scheme, Company Pension Scheme and 25 days paid holiday (Some taken during Christmas closure)

Accounts & Payroll Supervisor

Our client is seeking to appoint an experienced Payroll professional to support the administration and general accounting function of the business in this stand-alone role.

You will be responsible for managing the payroll of the business including preparing and sending off Purchase Orders and Invoices and will be joining a small, down-to-earth team.

This role will involve the use of SAGE and job costing software. 

The successful candidate will work closely with all suppliers as well as customers, and will represent the company and maintain strong working relationships! 

  • £22,000 - £26,000 per annum 
  • Monday - Friday, 9.00am - 5.00pm 
  • NG5

Responsibilities:

  • Overseeing the general day to day operations of the office working closely with project managers
  • Working with job costing software
  • Collating financial reports
  • Ensuring compliance across the office
  • Dealing with all payroll for the business
  • Managing key projects
  • Office & site H&S
  • Payroll 

Office Manager

Our client is seeking to appoint an experienced Office Manager who will report to the MD. You will operate at the very heart of the business to ensure the smooth running of the office on a day-to-day basis!

This is a vital, stand-alone role that involves completing a wide range of duties whilst planning ahead.  You will be a great organiser and administrator who enjoys problem-solving as well as multi-tasking. You will have a confident manner, with the ability to be assertive when required.

This is not an entry-level position and requires hands-on experience.   

  • Colwick, Nottingham 
  • £30,000 - £35,000 per annum, DOE 
  • Full time, Mon- Fri 

 

Accountability:

  • Procedures, Systems & Processes
  • Office & Facilities Management
  • Accreditations & Suppliers
  • Basic HR (with External support)
  • Onboarding of staff & training plan management

 

Duties include:

  • Producing, implementing and maintaining procedures, systems and processes.
  • Produces and updates all company documentation.
  • Manage company suppliers.
  • Liaising with staff, suppliers and clients.
  • First point of contact for complaints and queries.
  • Managing office budgets.
  • Purchasing of items for the office as required.
  • Managing the opening and closing of the office building / assuming key holder duties.
  • Management of office health & safety.
  • Nominated first aider.
  • Office housekeeping, maintenance, fire safety & security.
  • Annual renewal of accreditations including CHAS, SMAS, Constructionline, Builders Profile
  • Annual Renewal of insurances, job boards and other services
  • Management, maintenance & renewals of mobile phones, office I.T & office phone systems. 
  • Ordering company merchandise, workwear, PPE.
  • Advertising & involvement for internal recruitment.
  • Point of contact for in-house I.T issues.
  • Completes / Checks tenders & PQQ’s
  • Controls staff areas for staff well-being.
  • Ensures general smooth running of the office.
  • Delivers new staff inductions & basic training.
  • Delivers basic CRM systems and recruitment training to new and existing staff.
  • Updates staff handbook and ensures staff awareness.
  • Checking staff expenses & signing off where appropriate.
  • Writes and posts relevant social media posts.
  • Attends and documents management meetings.
  • Organises staff events.
  • Completes audits for director where required.

Experience:

  • Experience in a similar role is ESSENTIAL 
  • The ability to work as part of a wider team, with respect for multi-level colleagues 
  • Comfortable in a stand-alone role 
  • The ability to operate an open door policy 
  • The ability to wear numerous hats - sometimes all in the space of one day! 

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