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Accounts Assistant

Accounts Assistant

Tollerton, driving license ESSENTIAL

Permanent, full time

£21,000 - £25,000 Per Annum D.O.E

Our client who pride themselves on the exceptional level of  care offered by their approachable and engaged team are looking to grow their finance division. This role is a key position within the accounts team and the duties will be wide ranging and spread across all departments. The ideal candidate will have previous experience in a similar role and be able to manage and prioritise their workload, whilst working with strong accuracy.

Responsibilities:

  • Process purchase invoices across multiple companies and currencies
  • Monitor the electronic approval system, ensuring queries are resolved in a timely manner
  • Liaise with internal and external customers/suppliers to ensure timely resolution of queries
  • Reconcile supplier statements and follow up with suppliers if Invoices are required
  • Assist with payment runs made in multiple currencies
  • Monitor and action the department email inbox
  • Bank & deposit account reconciliations
  • Other ad-hoc duties

Skills/Experience:

  • Ability to manage and prioritise workloads
  • Strong administrative and organisational skills
  • Experience using Excel
  • Good interpersonal and communication skills with a proactive & personable approach
  • Receptive and open to learning new skills and acquiring an understanding of the industry
  • Process driven, organised person who excels at meeting deadlines when working within a busy team environment

Please only apply for this position if you can evidence, on your CV, the essential elements of the post.

Should this not be the case, you will only receive an automatically generated email response to your application with no further communication.

Accounts & Payroll Supervisor

Our client is seeking to appoint an experienced Payroll professional to support the administration and general accounting function of the business in this stand-alone role.

You will be responsible for managing the payroll of the business including preparing and sending off Purchase Orders and Invoices and will be joining a small, down-to-earth team.

This role will involve the use of SAGE and job costing software. 

The successful candidate will work closely with all suppliers as well as customers, and will represent the company and maintain strong working relationships! 

  • £22,000 - £26,000 per annum 
  • Monday - Friday, 9.00am - 5.00pm 
  • NG5

Responsibilities:

  • Overseeing the general day to day operations of the office working closely with project managers
  • Working with job costing software
  • Collating financial reports
  • Ensuring compliance across the office
  • Dealing with all payroll for the business
  • Managing key projects
  • Office & site H&S
  • Payroll 

Payroll Administrator

Our client is seeking to appoint an experienced Payroll Administrator to join their small team in processing in upwards of 400 time-sheets per week!

This is a hands-on, busy role in which you will need to be highly organised, proactive, thorough and work well to deadlines. Knowledge of Tax codes, Pension and CIS is desirable, as the query handling nature of this role will surround these topics specifically. 

This can sometimes be a pressurised role and the ability to be both adaptable and reactive are essential! You will work well in a team, however equally posses the ability to work independently as required. 

Colwick

Permanent, full time - Mon-Fri 8.30am - 5.00pm 

£25,000 per annum 

 

Main duties:

  • Data Entry of timesheets 400+ per week
  • Processing of any adjustments / advances
  • Processing of any SSP/SMP/SSP
  • Processing AOE orders
  • Administration of all stages of payroll processing for a portfolio of outsourced payrolls including in-house PAYE
  • System processing of Payroll with control checks and validation
  • Processing of bank payments
  • Pension Contributions
  • Processing of new starters and leavers
  • Verification of LTD company workers on HMRC website
  • VAT Registration checks
  • Processing Holiday Pay and Expenses 
  • Scanning and filing payroll documents
  • Payroll journals onto the company’s accounting system
  • Processing of P45, P45, P60
  • Liaising with HMRC for any Tax queries
  • CIS and Intermediary Reporting
  • Checking invoices have Purchase order numbers prior to sending
  • Check TOB’s of attached to clients and add to invoices
  • Processing of invoices / credit notes
  • Attach timesheets to invoices prior to sending
  • Preparation and delivery of weekly reports
  • Query resolution / problem-solving all aspects of payroll
  • Processing of payroll year end
  • Keeping up to date with current legislation changes

Experience:

  • A minimum of 2 years experience in a similar role is ESSENTIAL
  • Adaptable to change 
  • Excellent system knowledge, ability to adapt 
  • Open door policy regarding queries 
  • Confident in working to and setting deadlines

 

Management Accountant

Our client is seeking to appoint an experienced Management Accountant to join their small team. This is a crucial role to the organisation in which you will ultimately maintain sound financial control systems and ensure the profitability and stability of the company as a whole!

  • North Nottingham - Driving License ESSENTIAL
  • £35,000 - £40,000 per annum
  • Full time, permanent

Responsibilities:

  • Supervising 2 accounts assistants to ensure all bookkeeping entries both purchase and sales ledgers are posted to the system on a timely basis
  • Overview of weekly payroll preparation by the account’s assistants. Process monthly salaries, monthly settlement of PAYE and annual returns
  • Liaise with Pension providers, process Pension Contributions, management of schemes
  • Produce P11D’s
  • Analysis of bookkeeping entries including cash, credit cards etc
  • Establish credit limits for customers and supervise credit reference checks
  • Oversee Credit control undertaken by accounts assistants, report at board meetings
  • Production & submission of quarterly management accounts
  • Maintenance and management of Work in Progress
  • Production and settlement of quarterly VAT returns
  • Prepare and submit summary financial reports and analysis for the monthly senior management team meeting, present figures (as required) on a quarterly basis
  • Produce Budgets and provide a financial report highlighting budget variances
  • Monitor and maintain Cash Flow report on an on-going basis with weekly reports issued to MD and Chairman
  • Financial overview of Vehicle Fleet costs and liaise with the company’s finance provider regarding funding for capital purchases
  • Use software to provide breakdown costings of individual client contracts carried out, report to management team
  • Immediate reporting to the Managing Director and Chairman of any potential financial issues
  • Have a working knowledge of Sub-Contractor tax and submit monthly returns to HMRC
  • Complete annual CITB and ATLAS returns
  • Respond to all statutory information requests from ONS

Experience:

  • Experience in a similar role is ESSENTIAL
  • Excellent Excel skills
  • DRIVING LICENSE ESSENTIAL DUE TO LOCATION

Purchase Ledger Clerk

Our client is seeking to appoint an experienced Purchase Ledger Clerk, reporting into the Finance Manager. The main areas of responsibility are working through the whole purchase ledger process, from purchase order to invoices and reconciliations.

Location: Wollaton

Salary: £20,000 - £22,000 per annum

Hours: Mon-Fri - 9.00am - 5.30pm

Permanent 

 

Main Duties & Responsibilities

  • Raise purchase orders and code for non-stock items e.g. carriage and overheads
  • Supplier statement reconciliations
  • Raise mid and month end payment runs
  • Daily interface of invoices and credits raised on ERP system into finance system
  • Purchase invoice processing (log and match)
  • Chase RMAs and follow through to obtain credit note from supplier
  • Month end procedures and ledger management including month end control checks e.g. debit balances, GRNI, review purchase ledger
  • Match Barclaycard payments to invoices and ensure purchase orders raised
  • Paypal administration of receipts and payments 
  • Setting up new supplier accounts and maintaining existing account details

Knowledge & Key Skills

  • Accounts payable > 2 years experience in an SME environment
  • Good IT skills, especially on Excel
  • Ability to adapt and be flexible to changing demands
  • Self Motivated & Confident in your approach with ability to work on your own
  • Excellent communication skills • Solid team working skills Desirable Skills • Experience and understanding of I.T. Familiar with Microsoft Dynamics desirable but not essential 

 

Financial & Planning Analyst

Our client has an exciting opportunity for an ambitious, bright individual who likes a challenge and wants to help develop and shape the finance function and business! The role will be varied and covers a range of financial functions including management accounts, financial analysis, budget production and management, treasury and compliance.

  • Nottingham - Office Based
  • Full time, permanent 
  • £45,000 - £55,000 per annum DOE 

 

Responsibilities:

Financial Analysis & Planning (60%)

o    Contribute effectively to the strategic development of the company and its business activities as a whole

o    Modernising processes and developing automation and systems to achieve greater efficiency and transparency

o    Financial planning and management of costs / revenues, including preparing accounts for audit

o    Development of reporting and analytics to create insight and recommendations for improvements and positive changes

Financial/Management Accounts (20%)

o    Management accounts - production & support of team to produce to deadlines

o    Fixed Asset Management

o    Month End cost review and reporting

o    Balance Sheet reconciliations, review and reporting

o    Analysis of results, development of reporting

 Treasury/Other (20%)

o    Cashflow Management and reporting

o    Currency Management

o    International compliance e.g., VAT, Tax etc

 

Skills & Experience:

  •   ACCA Qualified, with Audit experience
  •   Good IT skills, especially on Excel
  •   Ability to adapt and be flexible to changing demands
  •   Self-motivated and confident in your approach with ability to work independently and use initiative
  •   Desire to develop and improve finance function and own skills
  •   Meticulous attention to detail

 

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