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Technical Administrator

Our client is seeking to appoint an experienced Administrator with strong IT skills and accuracy. You will work well to deadlines and enjoy a varied role where attention to detail is paramount!

You will join a small team and boast strong all-round administration skills and excellent communication skills and be used to working to deadlines. 

  • NG2, accessible via public transport
  • Full time, Permanent 
  • £18,500 - £20,000 per annum 

 

Main tasks & responsibilities:

  • Submit accurate weight details into terminal web portals and record exceptional data.
  • Accurately process bill of lading documents.
  • Prepare and send customs/shipping instructions to meet deadlines.
  • Track and record various vessel deadlines using web portals and information from carriers.
  • Complete information to process transfer between UK and China systems.
  • Liaise with carriers on any queries arising from incorrect or incomplete documentation.
  • Run reports and maintain excel spreadsheets to ensure all data is submitted correctly.
  • Building good relations with all supplier and carrier contacts through written and verbal communication.
  • Processing of supplier and transport invoices and preparing for VAT return.

Essential competencies:

  • Strong computer skills, with a focus on speed and a high-level of accuracy and attention to detail.
  • Ability to prioritise and organise own workload in accordance with commercial demands.
  • Good interpersonal skills with the ability to communicate clearly, both verbally and in writing.
  • Good problem-solving skills, and a willingness to fully investigate problems to a resolution.
  • Excellent customer service skills, for both internal and external customers.
  • Cost conscious in general business costs, and additional costs incurred due to logistical issues.

Desirable competencies:

  • Previous shipping or logistics experience

Customer Support & Logistics Coordinator

Our client is seeking to appoint an experienced individual to assist in the day to day running of the Sales & Logistics Department! You will provide outstanding customer support in the processing of orders, arranging logistical requirements, answering general queries and maintaining accurate records.  This role with cover both a defined list of clients and will also work as part of the existing team, providing support and back up to colleagues within the relevant department.

Location: Annesley 

Salary: £23,000 - £25,000 per annum 

Full time, permanent 

 

Responsibilities:

  • Ensuring client documentation is complete 
  • Entering all sales orders into the system, including the placing of Prototype (NPOP) orders with the relevant production site, chasing lead times and maintaining the NPOP logs.
  • Supporting the prototype process by updating and maintaining the Item Master.
  • To ensure milestones and lead times for all orders are promptly communicated externally to clients. 
  • Prompt response to all customer routine logistical enquires and quality issues.
  • Keep all departments advised of any relevant dates, new part phase ins, changes to orders. To check part approvals, advise any extra-ordinary customer requirements in order to minimise delays and prevent any unnecessary errors.
  • To be responsible for the on time processing of shipments on the BAAN ERP system for assigned customers – and to provide back up when colleagues are busy or absent.
  • To book transport in due time using customer and shipper’s portals as necessary, or liaising with customer to confirm shipping requirements.
  • Keeping customers informed of any logistic issues.

 

Requirements

  • Competency in Microsoft Office packages, in particular Outlook, Excel and Word.
  • Familiarity with Client based purchasing and logistical portals.
  • Familiarity with Freight forwarding portals.
  • Familiarity with BAAN or similar ERP systems.
  • Ability to develop and maintain good internal and external relationships.
  • Ability to be flexible and adaptable in a demanding environment within a small team and provide cover for holidays/absence and busy periods.
  • Good problem solving skills and confidence to use initiative.

 

Logistics Controller - IT

Our client is seeking to appoint an experienced Logistics Controller, who will have overall responsibility for the day to day running of domestic and worldwide logistics ensuring SLAs are met. To ensure compliance across all Exports, including Commercial Invoices, ECCN codes and HS codes etc. You will liaise with partners to resolve product hold-ups or delays as well as working alongside Inventory Controllers to ensure stock integrity is maintained.

Location: Nottingham City Centre

Salary: £25,000 - £28,000 per annum

Full time, permanent

MAIN DUTIES & RESPONSIBILITIES:

  • Comply with all shipping regulations and compliance
  • Manage Export Licenses and Customs compliance
  • Produce shipping invoices for export as required
  • Work with IOR agents as required.
  • Keep track of Courier SLA’s including delivery times, transport costs and efficiencies
  • Direct, optimise and co-ordinate the Logistics order cycle
  • Hold stakeholder relationships with couriers and logistics providers
  • Work closely with the business to solution existing and future customer requirements
  • Liaise with service providers to improve efficiencies
  • Resolve any complaints expediently
  • Meet costs, productivity, accuracy and timelines targets
  • Maintain metrics and analyse data to assess performance and implement improvements
  • Maintain good relationships with government agencies as required
  • Review invoices to identify mistakes and to strive for continuous improvement at all times.

ESSENTIAL QUALIFICATIONS, SKILLS AND EXPERIENCE:

  • Previous experience in a Logistics management role.
  • Experience in import/export controls
  • Familiar with the use of SPIRE
  • Proficient in Microsoft Excel
  • Ability to prioritise & organise own work in a busy environment
  • Accuracy and high attention to detail
  • Ability to apply initiative to solve problems
  • Self-motivated, positive and proactive attitude
  • Flexible and adaptable decision making
  • Good written and verbal communication skills
  • Able to work as part of a team or independently
  • Good organisational/planning skills
  • Excellent numeracy skills

DESIRABLE QUALIFICATIONS, SKILLS AND EXPERIENCE:

  • Level 3 Customs Practitioner Award
  • Diploma in World Customs Compliance & Regulations
  • More than 5 years’ experience in international trade
  • Level 4 Logistics Diploma
  • Minimum 3 years’ experience being responsible for Logistics Transport within an organisation
  • Previous Logistics experience
  • Supplier skills and experience
  • Ability to demonstrate continuous improvement methodology
  • Commercial acumen
  • Solutions experience to meet customer requirements

Inventory Manager

Our client is seeking an experienced Inventory Manager who will have overall responsibility for the day to day control of Stock. Managing the Inventory Team to ensure stock is kept accurate at all times will be a core focus of this role. 

You will also have involvement in customer projects which will require Inventory control and to act as the point of contact for the client. You will have interaction with all logistic partners to ensure they manage stock to ensure control and accuracy is maintained. Involvement in stock counts and the production of Stock Reports is also required.

Location: NG8

Salary: £22,000 - £25,000 per annum 

Full time, permanent 

 

Main Duties & Responsibilities

• Day to Day management of the Inventory Team

• Manage Stock inventory

• Manage Customer Stock inventory

• Carry out missing stock investigations

• Ensure replenishment orders are shipped out within the business OLA

• Identification of Dual Use items and assistance with Commercial Invoices for Export purposes

• When required direct, optimise and co-ordinate the full order cycle

• Liaise and negotiate with service providers

• Keep track of quality, quantity, stock levels, costs and efficiencies

• Meet costs, productivity, accuracy and timeline targets

• Maintain metrics and analyse data to assess performance and implement improvements

 

Essential Skills

• Ability to motivate and manage a team

• Previous experience in an Inventory role

• Ability to prioritise & organise own work in a busy environment

• Self-motivated, positive and proactive attitude

• Flexible and adaptable decision making

• Good written and verbal communication skills 

• Excellent numeracy skills 

Account Manager - Logistics

Our client is seeking to appoint an experienced individual to assist in the day to day running of the Sales & Logistics Department! You will provide outstanding customer support in the processing of orders, arranging logistical requirements, answering general queries and maintaining accurate records. This role with cover both a defined list of clients and will also work as part of the existing team, providing support and back up to colleagues within the relevant department.

Location: Annesley

Salary: £23,000 - £25,000 per annum

Full time, permanent

Responsibilities:

  • Ensuring client documentation is complete
  • Entering all sales orders into the system, including the placing of Prototype (NPOP) orders with the relevant production site, chasing lead times and maintaining the NPOP logs.
  • Supporting the prototype process by updating and maintaining the Item Master.
  • To ensure milestones and lead times for all orders are promptly communicated externally to clients.
  • Prompt response to all customer routine logistical enquires and quality issues.
  • Keep all departments advised of any relevant dates, new part phase ins, changes to orders. To check part approvals, advise any extra-ordinary customer requirements in order to minimise delays and prevent any unnecessary errors.
  • To be responsible for the on time processing of shipments on the BAAN ERP system for assigned customers - and to provide back up when colleagues are busy or absent.
  • To book transport in due time using customer and shipper’s portals as necessary, or liaising with customer to confirm shipping requirements.
  • Keeping customers informed of any logistic issues.

Requirements:

  • Competency in Microsoft Office packages, in particular Outlook, Excel and Word.
  • Familiarity with Client based purchasing and logistical portals.
  • Familiarity with Freight forwarding portals.
  • Familiarity with BAAN or similar ERP systems.
  • Ability to develop and maintain good internal and external relationships.
  • Ability to be flexible and adaptable in a demanding environment within a small team and provide cover for holidays/absence and busy periods.
  • Good problem solving skills and confidence to use initiative.

Logistics Manager

Our client is seeking to appoint an experienced Logistics Manager will have overall responsibility for the day-to-day management of the Logistics, having a long-term strategy to develop and grow with the business needs.

Within this role owned stock is maintained during movement/s of both domestic and worldwide shipments, managing a team of between 5 - 10 people to ensure stock is kept accurate at all times. The control and compliance of stock movements to Customer premises (both Domestic and International) as well as in and out of Forward Stock Locations and Hub’s.

Interaction with ALL logistic partners to ensure they are meeting SLA and contractual obligations, as well as overseeing those costs associated.

An understanding of all types of export documentation including Commercial Invoices, EUR1’s, ATR’s, Certificates of Origin, Dangerous Goods Certificates, Known Consignor Certificates, Letters of Credit, etc, to ensure smooth on time delivery of goods.

The preparation and submission of export licence applications (SIELS). The recording and monitoring of licence usage to ensure correct compliance with export control regulations. The co-ordination of ECOOGEL audits.

NG8

Up to £31,000 per annum, DOE

Full time, Permanent

MAIN DUTIES & RESPONSIBILITIES

  • Management of the Logistics Team
  • Manage Courier Partners and ensure they are receiving expected Service Levels
  • Compliance for International Exports
  • Identification of Dual Use items and assistance with Commercial Invoices for Export purposes
  • When required direct, optimise and co-ordinate the full order cycle
  • Liaise and negotiate with service providers
  • Meet costs, productivity, accuracy and timeline targets
  • Maintain metrics and analyse data to assess performance and implement improvements

ESSENTIAL QUALIFICATIONS, SKILLS AND EXPERIENCE:

  • International Trade Level 5 qualification
  • Ability to motivate and manage a team
  • Experience in managing 3rd party couriers for both Domestic and International
  • Proficient in working with data and ability to create reports
  • Ability to prioritise & organise own work in a busy environment
  • Self-motivated, positive and proactive attitude
  • Good written and verbal communication skills
  • Good organisational/planning skills
  • Excellent numeracy skills

Logistics & Inventory Controller

Our client is seeking to appoint an experienced Logistics & Inventory Manager will have overall responsibility for the day-to-day management of the Logistics and Inventory Controllers, having a long-term strategy to develop and grow with the business needs.

Within this role owned stock is maintained during movement/s of both domestic and worldwide shipments, managing a team of between 5 - 10 people to ensure stock is kept accurate at all times. The control and compliance of stock movements to Customer premises (both Domestic and International) as well as in and out of Forward Stock Locations and Hub’s.

Involvement in Business Take-on and Customer projects that requires Inventory control and to act as the point of contact for the client. Interaction with ALL logistic partners to ensure they are meeting SLA and contractual obligations, as well as overseeing those costs associated.

You will also b responsible for stock audits and counts to capture any discrepancies and follow up any actions to ensure continuous improvements are made. An understanding of all types of export documentation including Commercial Invoices, EUR1’s, ATR’s, Certificates of Origin, Dangerous Goods Certificates, Known Consignor Certificates, Letters of Credit, etc, to ensure smooth on time delivery of goods.

The preparation and submission of export licence applications (SIELS). The recording and monitoring of licence usage to ensure correct compliance with export control regulations. The co-ordination of ECOOGEL audits.

NG8

Up to £31,000 per annum, DOE

Full time, Permanent

MAIN DUTIES & RESPONSIBILITIES

  • Management of the Inventory and Logistics Teams
  • Manage Stock inventory
  • Manage Customer Stock inventory
  • Manage Courier Partners and ensure they are receiving expected Service Levels
  • Compliance for International Exports
  • Missing stock investigations
  • Identification of Dual Use items and assistance with Commercial Invoices for Export purposes
  • When required direct, optimise and co-ordinate the full order cycle
  • Liaise and negotiate with service providers
  • Keep track of quality, quantity, stock levels, costs and efficiencies
  • Resolve any complaints expediently
  • Meet costs, productivity, accuracy and timeline targets
  • Maintain metrics and analyse data to assess performance and implement improvements

ESSENTIAL QUALIFICATIONS, SKILLS AND EXPERIENCE:

  • International Trade Level 5 qualification
  • Ability to motivate and manage a team
  • Experience in managing 3rd party couriers for both Domestic and International
  • Previous experience in an Inventory role
  • Proficient in working with data and ability to create reports
  • Ability to prioritise & organise own work in a busy environment
  • Accuracy and high attention to detail
  • Self-motivated, positive and proactive attitude
  • Good written and verbal communication skills
  • Good organisational/planning skills
  • Excellent numeracy skills

DESIRABLE QUALIFICATIONS, SKILLS AND EXPERIENCE

  • Strong People Management
  • Customer centric and ability to build relationships
  • Supplier management skills and experience
  • Commercial acumen
  • Level 3 Customs Practitioner Award
  • Diploma in World Customs Compliance & Regulations
  • More than 5 years’ experience in international trade
  • Level 4 Logistics Diploma
  • Minimum 3 years’ experience being responsible for Logistics Transport within an organisation
  • Previous Logistics management experience

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