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HR Office Manager (Part Time)

Our client, a Nottingham City Centre law firm, are looking for a Human Resources Office Manager to join their established team of 38.

Working hours: MON - FRI Preferably 9am - 1pm (this is negotiable - there is also scope for this to be 16 hours instead of 20)

Duties include:

  • Human Resources
  • Line-management and supervision of 4 administration staff, inc. appraisals
  • keeping up to date with employment law issues, updating policies & procedures
  • Interviewing for staff posts and induction of all new staff
  • Meeting with staff on work/personal issues
  • Attendance & absence management, co-ordinating and advising on grievances/staff issues
  • Coaching and mentoring line managers in regards to dealing with staff issues
  • Overseeing correct payment of premiums for pension & medical arrangements (with accounts dept)
  • Annual issue of P11D forms & letters to all staff
  • Attending seminars & Nottingham Law Society practice managers meetings
  • Booking CPD courses for fee-earners & maintaining training records
  • Training on office policies e.g. ensuring money laundering training carried out by ML Officer
  • Co-ordination of leave requests and entry onto, and monitoring of, holiday database
  • Entry of sick forms onto, and monitoring of, sickness database
  • IT
  • Contact and actions with Intalect (co-ordinating actions with the office IT Administrator)
  • Managing software and equipment updates
  • General Administration
  • Upkeep of Business Continuity Plan, incorporating IT Disaster Plan
  • Keeping up to date with Copyright Licensing & Data Protection responsibilities
  • Office policy and procedure writing, issue & update
  • Adhoc projects & administrative support for the Directors
  • Purchase of office equipment, supplies and H&S and maintenance peripherals
  • Production and upkeep of client complaints file
  • Arranging advertising & editorials when necessary
  • Organisation and co-ordination of temp/holiday cover
  • Health & Safety
  • Quarterly H&S meetings, issuing minutes for Directors meetings
  • Working to Annual H&S Schedule on weekly, monthly etc. basis
  • Manual handling, VDU & workstation assessments
  • Ensuring up to date training of first-aiders and fire marshals (off-site)
  • Working with lift company regarding on-going safety & maintenance issues
  • Updating H&S Policy, re-issuing when changes made, re-issuing on annual basis
  • Keep up to date with H&S legislation making changes & updates where necessary
  • Revisiting annual risk assessments and forwarding to relevant staff for completion
  • Ensuring the firm is adhering to DDA (Disability Discrimination Act) requirements
  • Updating fire risk assessment for each site (live document)
  • Circulation and marking of fire questionnaires bi-annually for training
  • Conducting 6-monthly fire drills for VS
  • Building Maintenance
  • Co-ordinating repairs and renewals-property maintenance for both sites - utilities, alarms, fire, decorating & cleaning

The successful candidate will have good knowledge of ACAS processes, knowledge of GTDRand CIPD Level 5 (CIPD isn't essential if you have HR experience)

Interim HR Manager (3 Months)

£28,000 - £32,000 per annum

Our client is seeking a HR professional to provide full HR generalist support on a 3 month interim period, deputising for the Group HR Manager whilst they are away in their international offices.

Key Responsibilities:

  • Work closely with and deputise for the Group HR Manager in their absence
  • Direct line management for the HR Assistants
  • Provide support and guidance to managers for full sickness absence management
  • Support manager’s conducting disciplinary and grievance investigations up to serious misconduct.
  • Focus on training need analysts / internal talent management and drive this forward
  • Assist with the company’s recruitment processes as required, including: recruitment administration I.e. arranging interviews and issuing offer letters and contracts etc if required.
  • Ensure smooth running of the recruitment process in the absence of the Recruitment Advisor

Skills / Experience / Attributes
The ideal candidate will demonstrate the following qualities:

  • An experienced HR generalist with proven generalist experience
  • CIPD qualified / working towards CIPD
  • Experience of managing a team
  • Excellent communication and interpersonal skills
  • Ability to work effectively under pressure and to strict deadlines
  • Decisive, exercising sound economic and business judgment
  • Ability to work proactively identifying areas for improvement and implementing change
  • Conscientious and hard-working to achieve results
  • Responds positively and co-operatively to challenge, change and conflicting demands
  • A sound understanding of importance of confidentiality and the ability to maintain it

Please only apply for this position if you can evidence, on your CV, the essential elements of the post.

Should this not be the case, you will only receive an automatically generated email response to your application with no further communication.

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