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HR Office Manager (Part Time)

Our client, a Nottingham City Centre law firm, are looking for a Human Resources Office Manager to join their established team of 38.

Working hours: MON - FRI Preferably 9am - 1pm (this is negotiable - there is also scope for this to be 16 hours instead of 20)

Duties include:

  • Human Resources
  • Line-management and supervision of 4 administration staff, inc. appraisals
  • keeping up to date with employment law issues, updating policies & procedures
  • Interviewing for staff posts and induction of all new staff
  • Meeting with staff on work/personal issues
  • Attendance & absence management, co-ordinating and advising on grievances/staff issues
  • Coaching and mentoring line managers in regards to dealing with staff issues
  • Overseeing correct payment of premiums for pension & medical arrangements (with accounts dept)
  • Annual issue of P11D forms & letters to all staff
  • Attending seminars & Nottingham Law Society practice managers meetings
  • Booking CPD courses for fee-earners & maintaining training records
  • Training on office policies e.g. ensuring money laundering training carried out by ML Officer
  • Co-ordination of leave requests and entry onto, and monitoring of, holiday database
  • Entry of sick forms onto, and monitoring of, sickness database
  • IT
  • Contact and actions with Intalect (co-ordinating actions with the office IT Administrator)
  • Managing software and equipment updates
  • General Administration
  • Upkeep of Business Continuity Plan, incorporating IT Disaster Plan
  • Keeping up to date with Copyright Licensing & Data Protection responsibilities
  • Office policy and procedure writing, issue & update
  • Adhoc projects & administrative support for the Directors
  • Purchase of office equipment, supplies and H&S and maintenance peripherals
  • Production and upkeep of client complaints file
  • Arranging advertising & editorials when necessary
  • Organisation and co-ordination of temp/holiday cover
  • Health & Safety
  • Quarterly H&S meetings, issuing minutes for Directors meetings
  • Working to Annual H&S Schedule on weekly, monthly etc. basis
  • Manual handling, VDU & workstation assessments
  • Ensuring up to date training of first-aiders and fire marshals (off-site)
  • Working with lift company regarding on-going safety & maintenance issues
  • Updating H&S Policy, re-issuing when changes made, re-issuing on annual basis
  • Keep up to date with H&S legislation making changes & updates where necessary
  • Revisiting annual risk assessments and forwarding to relevant staff for completion
  • Ensuring the firm is adhering to DDA (Disability Discrimination Act) requirements
  • Updating fire risk assessment for each site (live document)
  • Circulation and marking of fire questionnaires bi-annually for training
  • Conducting 6-monthly fire drills for VS
  • Building Maintenance
  • Co-ordinating repairs and renewals-property maintenance for both sites - utilities, alarms, fire, decorating & cleaning

The successful candidate will have good knowledge of ACAS processes, knowledge of GTDRand CIPD Level 5 (CIPD isn't essential if you have HR experience)

Customer Service Administrator

Job Title: Customer Service Administrator

Location: Colwick, Nottingham

*Due to location of the job, you will have to have your own transport*

Hours: Monday – Friday, 8am – 5pm

Salary: £9.00 per hour – rising to £18k when permanent

Start: ASAP – Temp to perm

Responsible for:

  • Handling and directing incoming calls
  • Booking of meetings, organising refreshments, booking accommodation
  • Meet and greet visitors to the offices
  • Production of invoices using bespoke system
  • Despatching of invoices
  • Updating of CRM system
  • Taking payments via card payment system
  • Handling incoming and outgoing mail
  • Monitoring and maintaining stationery supplies
  • Photocopying and collating
  • Handling mailshots
  • Scanning and Filing
  • General office tidiness
  • Other duties as required.

Person specification:

  • Microsoft Excel literate
  • You will have exceptional attention to detail skills
  • Good typing skills
  • You will be enjoy working in a fast paced and ever changing environment

Please only apply for this position if you can evidence, on your CV, the essential elements of the post.

Should this not be the case, you will only receive an automatically generated email response to your application with no further communication.

Administrator (Graduate)

 Are you Graduate seeking temporary work whilst you await that first step on to your career ladder!

Job Title: Administrator

Location: Various locations around Nottingham and Pride Park

Hours: Various shifts including weekends

Hourly Rate: £7.50+ per hour

For those of you who have graduated, or if your graduation is creeping up, a lot of you may be posing the question of where to go next…. Well look no further we are here to help! We have various office based Temporary opportunities that could keep you busy whilst looking for the next step on your preferred career path.

We recruit within various disciplines including Sales and Marketing, Logistics and Supply Chain, Accountancy and Finance, Human Resources and PA and Secretarial for companies throughout Nottinghamshire.


Person specification:

  • Excellent computer skills (Microsoft Word, Excel etc)
  • Confident communication skills
  • Flexible and adaptable to meet business needs
  • Self-motivation and the ability to work on own initiative
  • Team player but ability to use own initiative

Please only apply for this position if you can evidence, on your CV, the essential elements of the post.

Should this not be the case, you will only receive an automatically generated email response to your application with no further communication.

Area Administrator

 Job Title: Area Administrator

Location: Blenheim Industrial Estate, Bulwell

Hours: Monday - Friday, 8.30am – 5pm

Salary: £8.21 per hour

Start: ASAP

Duration: temp to perm

Responsible for:

 

·         Completing the test and inspection reports for your area

·         Inputting the repair data and orders into the system

·         Collating information relating to the building size and spec

·         Assisting with and preparing the test and inspection quotes

·         Ensuring that quality, accurate data is inputted into the system

·         Assist the internal sales employee, within your assigned area (or the area you are instructed to cover) with general admin support and tasks

·         Liaise and work with relevant parties to ensure all work activity is organised and carried out accordingly

·         Assists in the production of reports for management or clients as required

·         Promotes and communicates standards/information to colleagues and  team members

·         Takes responsibility for your own health and safety and adhere to all the company health and safety procedures and policies


Person specification:

  • Sees problems as challenges
  • Able to prioritise in challenging situations
  • Able to work to deadlines and multitask
  • Willingness to help out, assist other team members
  • Provide support to team members and clients as required
  • Support in the compilation of area statistical and weekly/monthly reporting according to client needs
  • Ensures that image and standards are maintained

 

Please only apply for this position if you can evidence, on your CV, the essential elements of the post.

Should this not be the case, you will only receive an automatically generated email response to your application with no further communication.

Customer Service Administrator

 Job Title: Customer Service Administrator

Location: Colwick, Nottingham

*Due to location of the job, you will have to have your own transport*

Hours: Monday – Friday, 8am – 5pm

Salary: £7.50 per hour

Start: ASAP

Duration: Temporary ongoing, with the opportunity for a permanent contract

Responsible for:

  • Answering customer emails
  • Dealing with telephone queries
  • Answering incoming telephone calls
  • Route planning for deliveries
  • Photocopying
  • Filling
  • Faxing
  • Data input

Person specification:

 

  • You will possess a positive, personable character – able to get on with work on your own
  • You will have exceptional customer service and communication skills
  • You will be enjoy working in a fast paced and ever changing environment

 

Please only apply for this position if you can evidence, on your CV, the essential elements of the post.

Should this not be the case, you will only receive an automatically generated email response to your application with no further communication.

Technical Project Coordinator

£20,000 - £25,000 per annum
Kirkby-In-Ashfield

Our client is seeking an efficient, technically-minded and process driven individual to join their high performance team!

Key Responsibilities:

  • Understand a room layout from a customer order and floor plan (trained in house)
  • Order input onto industry specific computer system
  • Manage accounts and projects to ensure jobs run smoothly, timely and to the correct specifications
  • Work as part of a team to develop best practice and continuous improvement
  • Go the extra mile for customers

Skills / Experience / Attributes
The ideal candidate will demonstrate the following qualities:

  • Technically minded with a logical thought process
  • An understanding of dimensions and measurements
  • Professional telephone and email manner - confident and clear communication
  • Excellent time management and organisation
  • Hardworking and a valuable team player
  • Detail conscious
  • Tenacious and driven

Please only apply for this position if you can evidence, on your CV, the essential elements of the post.

Should this not be the case, you will only receive an automatically generated email response to your application with no further communication.

PT Sales Administrator (4 full days week)

£17,200 per annum for 4 days
Eastwood area

32 Hours: full days Tues - Fri

Key Responsibilities:

  • Switchboard managements, answering and distributing calls
  • Set up new accounts, customer records and product records on the system
  • Accurate data entry
  • Produce and distribute welcome packs
  • Process pro forma orders and staff sales
  • Organise and distribute incoming and outgoing post
  • Supporting process simplification and improvement changes
  • Daily reporting

Skills / Experience / Attributes
The ideal candidate will demonstrate the following qualities:

  • Previous experience within a similar role is essential
  • Educated to GCSE standard
  • Polite and professional telephone manner
  • Attention to detail
  • Ability to deliver work to specification in an accurate and timely manner
  • Excellent communication skills
  • Strong time management and organisation
  • IT literate
  • Positive, personable and self-motivated
     

Please only apply for this position if you can evidence, on your CV, the essential elements of the post.

Should this not be the case, you will only receive an automatically generated email response to your application with no further communication.

Data Administrator

£17,872 per annum
Leicester (near to M1 Junction 21)

Our client is seeking a Data Administrator to accurately input data into the Telemarketing database, scheduling their workload and maintain an appropriate workload flow.

Key Responsibilities:

  • Accurate data entry
  • Ensure the team has an adequate supply of work at all times
  • Amend, delete and enter leads on database as necessary
  • Ensure Telemarketing admin processes are operated effectively
  • Produce daily, weekly and monthly reports to enable close monitoring of database information.
  • Prioritise phone calls as requested
  • Supply management control information facilitating efficient control of the database

Skills/Experience/Attributes
The ideal candidate should demonstrate the following qualities:

  • Organised and efficient
  • Accuracy and attention to detail is key
  • Excellent communication skills - both written and verbal
  • Good time management and ability to prioritise workload
  • Personable, hard-working and a team player
  • Positive and flexible approach

Please only apply for this position if you can evidence, on your CV, the essential elements of the post.

Should this not be the case, you will only receive an automatically generated email response to your application with no further communication

Operations Administrator

£18,000- £20,000 per Annum
Pinxton

Our client is seeking is seeking an organised, efficient and flexible person to support the Operations team with the day to day running of the Company fleet. Candidates MUST be flexible and willing to work late evenings during busy periods.

Key Responsibilities:

  • Liaise with and coordinate drivers
  • Produce instructions for drivers
  • Ensure project files are updated in a timely fashion
  • Assist with ferry bookings, flights and transfers
  • Issue purchasing orders to suppliers and contractors
  • Liaise with customers regarding site schedules

Skills / Experience / Attributes
The ideal candidate will demonstrate the following qualities:

  • Previous experience within an administrative role is essential
  • Transport experience would be advantageous
  • Ability to work well under pressure and handle multiple tasks
  • Attention to detail and accuracy is paramount
  • IT literate
  • Strong communication skills and team work
  • Good work ethic
  • Enthusiastic, positive and personable.

Please only apply for this position if you can evidence, on your CV, the essential elements of the post.

Should this not be the case, you will only receive an automatically generated email response to your application with no further communication.

Customer Care Administrator

£17,000 per annum
Ilkeston

Our client are seeking a professional and customer driven individual from either a prescribing or dispensary / Hospital / GP Practice background, to join their Customer Service team. You will maintain an eye for detail and accuracy in order to provide product information to customers; & to assist them in placing accurate orders.

Key Responsibilities:

  • Provide telephone and E-mail support to customers
  • Sales Order Processing and taking payments
  • Create customer accounts and take payments
  • Process "Customer Made Orders and liaise with customers to resolve queries and omissions.
  • Resolve product returns, queries" and complaints in a professional manner.
  • Participate in pro-active sales promotions and cross-selling.

Skills / Experience / Attributes
The ideal candidate will demonstrate the following qualities:

  • Previous experience in a customer service position is desirable
  • Excellent IT skills - Window OS, Microsoft Office - experience using Pegasus Opera would be advantageous but not essential as training is provided
  • Confident communicator, both written and verbal
  • Can learn new systems and process quickly
  • Accuracy and attention to detail are key
  • Ability to work well under pressure and multitask
  • Excellent time management and organisational skills
  • Can work well individually and as a part of a team
  • Professional, personable and friendly

Please only apply for this position if you can evidence, on your CV, the essential elements of the post.

Should this not be the case, you will only receive an automatically generated email response to your application with no further communication.

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